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Olly replied on November 07, 2008 09:15 to the question "Rounding of mileage claims" in FreeAgent Central:

Hi Daniel,

We'll look into this and get back to you...

Daniel Eggleston asked a question in FreeAgent Central on November 06, 2008 11:25:

Rounding of mileage claims

Hello again :)

Just a quick question... is it, or could it be, possible to add mileage claims that are not a whole number of miles? E.g. If I want to claim 10.5 miles @ 40p = £4.20, it currently gets rounded to 10 miles/£4.00.

Going forward I can round to the nearest mile but I'm trying to enter some historical claims that have already been paid.

Thanks,
Daniel

A comment on the question "VAT calculation rounds in VAT man's favour" in FreeAgent Central:

Hello Ed,
I experienced this when I was adding my data to the system yesterday - I've been signed up for a few weeks now. My accountant has an online system which accepts the rounded down VAT and the fact that I had to include a manual adjustment of 0.01 on the invoice to account for your system's VAT calculation is a tad discouraging. – andreww, on October 31, 2008 14:42

Daniel Eggleston marked one of Ed Molyneux's replies in FreeAgent Central as useful. Ed Molyneux replied to the problem "NI calculation problem?".

Daniel Eggleston replied on October 23, 2008 12:27 to the problem "NI calculation problem?" in FreeAgent Central:

Hi Ed,

I have regenerated my payslips everything looks OK now. Not sure what happened before, I think I may have upset things by running 'Set up payroll' a number of times to try and handle my tax code change in September.

That said, the tax code change does seem to get handled correctly now anyway, so problem solved :)

Thanks again,
Dan

Ed Molyneux replied on October 22, 2008 20:20 to the problem "NI calculation problem?" in FreeAgent Central:

Daniel,

We've been looking again at this, with the aim of fixing any problems prior to tonight's software update 'Sancerre'.

We're increasingly convinced we're actually doing this right. Are you sure none of your payslips have any Employer or Employee NI on them?

Don't forget if you choose 'Director NI' the NICs aren't deducted until your earnings to date reach the threshold, whereas 'Employee NICs' are distributed evenly throughout the year.

The totals should be the same though: (6000-5435) * 11% = £62.15 employee NI and (6000-5435) * 12.8% = £72.32 employer NI (there may be a few pennies difference due to rounding across the year)

If you still have questions, I'd appreciate it if you could email me: ed at freeagentcentral dot com - and we'll chat through it.

Stuart Jones replied on October 11, 2008 10:04 to the problem "NI calculation problem?" in FreeAgent Central:

Don't forget that if you were previously paying yourself £5460 per year there is NO benefit increasing your salary to £6000. It will actually COST you money because the extra NI will be more than the tax saved!

Ed Molyneux replied on October 10, 2008 14:36 to the question "VAT calculation rounds in VAT man's favour" in FreeAgent Central:

Daniel,

We should probably offer the choice between both methods as Invoice 'Advanced Options' - I can see how these stray pennies would be quite annoying.

One for the list, then...

Daniel Eggleston replied on October 10, 2008 14:28 to the question "VAT calculation rounds in VAT man's favour" in FreeAgent Central:

I've see something similar... for one of my contracts the agency generates invoices on my behalf and they're often a penny out. It looks like they must calculate and round the VAT on each invoiced item and _then_ total those amounts (rather than just calculate VAT once on the net total).

I just checked on the HMRC website and it looks like this is a valid way of doing things.

I agree it would be useful to be able to manually edit the VAT amount on an invoice in Freeagent, rather than have stray pennies floating around :)

Daniel Eggleston started following the question "VAT calculation rounds in VAT man's favour" in FreeAgent Central.

Daniel Eggleston replied on October 08, 2008 22:53 to the problem "NI calculation problem?" in FreeAgent Central:

No problem, thanks for the quick response - seems you're working as late as me :) Loving the system so far.

Ed Molyneux replied on October 08, 2008 22:48 to the problem "NI calculation problem?" in FreeAgent Central:

Daniel,

We've just reviewed our payroll code and you're right - we have been using the taxable gross pay modified by the tax code to calculate NI. Obviously this wasn't a problem before.

Thanks loads for bringing this to our attention. We'll introduce a fix just as soon as we can and update you when it's been done.

Sorry for the inconvenience in the meantime.

Daniel Eggleston reported a problem in FreeAgent Central on October 08, 2008 19:41:

NI calculation problem?

I don't think that the Set Up Payroll option in Freeagent is calculating my NICs correctly...

With a tax code of 603L and gross salary of £6000 it is correctly showing no income tax due under PAYE (salary is under the new Personal Allowance figure of £6035). However it is also showing no NICs due which I think is incorrect - there should be a small amount of employee's and employer's NI due as it is still above the NI Earnings Threshold (~£5460).

Any ideas? Maybe the Personal Allowance figure is being used in the calculation instead of the NI Earnings Threshold. Or have I got something set up wrong?